Sat. Apr 20th, 2024

Get the Most out of Your Documents with Microsoft Office 2021 Professional Plus

Microsoft Office has been around for a long time, and it remains the most popular suite of productivity software. The 2021 Professional Plus version of Microsoft Office is packed with plenty of features to help you get your work done faster and more efficiently. But, with so many tools and features available, it can be difficult to know where to start. That’s why we’ve put together a list of tips and tricks to help you get the most out of microsoft office 2021 Professional plus.

1. Customize the Ribbon: The Ribbon is the main toolbar in Microsoft Office, and it’s fully customizable. You can add and remove commands, create custom tabs, and even change the order of the commands. Customizing the Ribbon can help you access the tools you use most frequently, which can save you time and increase productivity. To customize the Ribbon, right-click on it and choose Customize the Ribbon.

2. Use Quick Parts: Quick Parts is a feature that allows you to store and reuse text and graphics in Microsoft Office. You can use it to save frequently used paragraphs, phrases, or even logos. To use Quick Parts, simply select the text or graphic that you want to save, then go to the Insert tab and choose Quick Parts. You can also create your own Quick Parts gallery by going to the Quick Parts gallery and selecting “Save selection to Quick Parts gallery.”

3. Use SmartArt: SmartArt is a feature in Microsoft Office that allows you to create professional-looking diagrams, charts, and graphics. SmartArt is available in Word, Excel, and PowerPoint, and can be used to create process charts, organization charts, timelines, and many other types of graphics. To use SmartArt, go to the Insert tab, choose SmartArt, and then select the type of diagram or chart you want to create.

4. Use the Building Blocks Organizer: Building Blocks are pre-designed content blocks that can be quickly inserted into your document. The Building Blocks Organizer allows you to manage and edit your Building Blocks, making it easier to reuse content across your documents. To access the Building Blocks Organizer, go to the Insert tab and choose Quick Parts, then Building Blocks Organizer.

5. Use Keyboard Shortcuts: Keyboard shortcuts can be a real time-saver if you’re using Microsoft Office frequently. There are hundreds of keyboard shortcuts available, and you can even create your own. Some of the most commonly used keyboard shortcuts include Ctrl+C (copy), Ctrl+V (paste), Ctrl+Z (undo), Ctrl+A (select all), and Ctrl+S (save). You can find a list of keyboard shortcuts by going to the File tab and choosing Options, then Customize Ribbon, and then Keyboard Shortcuts.

By following these tips and tricks, you can get the most out of Microsoft Office 2021 Professional Plus. Customizing the Ribbon, using Quick Parts and SmartArt, and utilizing the Building Blocks Organizer can help you create professional-looking documents faster and more efficiently. And, using keyboard shortcuts can save you time and increase your productivity. By using these features, you can take your productivity to the next level and get more done in less time.

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